Enriching knowledge and enhancing care through health data

i~HD Data Quality Champion Programme

 

 

Become a Data Quality Champion Organisation

 

 

We guide you to understand and improve your data quality 

For your organisation to become a data quality champion, it is essential to understand your data, and subsequently implement customised and future-proof processes integrated in your company’s daily routines. 

We can guide you through this process, helping you to define an initial dataset for quality assessment, select a subset of data quality dimensions to prioritise, and set realistic goals for the aspired level of quality per dimension. 

After assessing your data quality, we clarify your strengths and weaknesses in a comprehensive report. Based on this report, we can propose a tailored improvement programme at several levels: organisational, technical and cultural.

Let's co-create the instruments you need to improve your business outcomes

 

 
We provide you with advice, education and instruments

 

A continuous cycle of data improvement

 

We commit to increase your health data quality through a continuous cycle of evaluating and improving data quality.

By means of an initial data quality assessment, we identify strengths and limitations of your data based on which we can propose tailored improvement strategies. After implementation of these improvement strategies, we can perform a re-assessment to quantify data quality gains. Finally, our data quality assessment tools can be implemented in a dashboard format to allow (semi-)automatic and continuous data quality monitoring.

 

A data quality assessment report

 

Once an assessment has been completed, we deliver a comprehensive report of which a few example diagrams and tables are shown below. The radius diagram, for example, gives an overview of the dataset’s respective strengths and weaknesses across the dimensions that were selected as the most important for its data use purposes.

Figure 1: Extracts from a sample i~HD data quality assessment: ICHOM heart failure outcomes data set

To interpret results of the data quality assessment, some important interactions with hospital informatics and clinical experts are required, to discuss and try to explain unexpected patterns that may appear in the data. In addition, it is important to look at the EHR system and the data entry screens that are used to capture the data items being assessed. From this holistic assessment, we can identify systematic errors and start to work out the best strategies for an improvement programme.

 

Improvement strategies

 

Examples of improvement strategies

  • Workshops for clinical and administrative staff about the impact of poor data quality across the organization, with examples identified from an assessment performed earlier;
  • Education about how to better use the EHR system to improve the quality of the data they enter;
  • Modification of EHR system data entry screens (templates) to avoid data entry errors, such as making sure the right fields are mandatory, that pick lists really meet clinical and managerial needs, avoiding alternative ways of entering the same information, and introducing more data validation checks;
  • Data quality monitoring dashboards that give real time feedback to departmental managers about the quality of new data;
  • Employing a part time or full time data quality champion who educates, troubleshoots, coaches;
  • Regular feedback throughout the organization (e.g. in newsletters) about how high-quality data has enabled improved care or more successful research.

 

Dashboard for (semi-)automatic data quality monitoring

 


 
 
Workflow

 

 

Preparation & planning: As a first step, a meeting takes place where we discuss your needs and questions regarding a data quality assessment, and how we may be of service to your organisation. We describe and illustrate our data quality assessment methodology and tools, and provide assistance to select the relevant domain(s), data quality dimensions (see below for more information), and data variables to conduct a data quality assessment tailored to your needs. Based on this information, we draft a project proposal. Once we agree on a collaboration, practical arrangements are made and contracts are signed.

Dataset generation: Once a partnership has been decided on, we schedule an onsite visit where all partners involved in the project meet. IT staff of your organisation is also consulted to start extraction of the required data from your database. Further, (clinical) decision rules (see below for more information), tailored to the data under investigation, are drafted by medical and statistical domain experts to evaluate data quality. We assess the first data set extract, based on which database extraction queries can be fine-tuned and a final data set can be extracted.

Assessment: We validate the final data set and perform a data quality assessment for the agreed data quality dimensions. We provide graphical illustrations of the results, together with interpretations by medical and statistical experts. A follow-up meeting then takes place, where we discuss our preliminary findings and we can exchange insights on causative factors together with partners of your organisation.

Outcome: We deliver a comprehensive report, detailing the methodology and results of the data quality assessment, which is also presented to your organisation. Based on the strengths and weaknesses that we could identify, we can propose recommendations and improvement strategies.

Improvement: After data quality assessment and implementation of improvement strategies, successful institutions can be awarded a Data Quality Champion Seal. In addition, our analysis tools – customised to your data – can be implemented in a semi-automatic dashboard for continuous data quality monitoring.

 

Data quality dimensions

Based on iterative discussions during multi-stakeholder consultation workshops, the Data Quality Expert Team has consolidated eight data quality dimensions that are most important for health data if this data is to be useful for patient care, for organisations’ internal quality management purposes, and for research. These eight dimensions are summarised below. Depending on the specific needs and questions of your organisation, a subset of these data quality dimensions can be selected for a data quality assessment.

 

Data Quality Dimensions

 

 

Decision rules

Together with statistical and clinical domain experts, decision rules are composed to evaluate data quality according to each selected dimension. Below, we provide some example decision rules.

Basic decision rules:

  • All variables of date format have to comply to the specified format; e.g., check for errors of DD/MM/YYYY vs. MM/DD/YYYY;
  • Variables only have values within a specified range; e.g., height values have to be between 30cm and 270cm;
  • Date of admission should be before or equal to the date of discharge.

 

Interested? Get in touch!

Are you interested to learn more about data quality? Would you like more information regarding an assessment of your institution's health data? Contact our Data Quality Programme Manager: Hannelore.Aerts@i-hd.eu