Junior Office Manager at i~HD (m/v/x)

Part-time or full-time


  • Bachelor degree in Office Management or equivalent
  • Excellent and adaptable verbal and writing communication skills in English and Dutch
  • Knowledge of MS Office
  • Experience in healthcare and/or related industry is an asset

Personal skills

  • Stress-resistant and able to deliver excellent results under pressure
  • Team player but also capable to work independently
  • Driven to connect and work with a diverse group of colleagues and stakeholders
  • Integer and discrete
  • Sense of responsibility and integrity
  • Result-driven
  • Able to learn & develop
  • DIY attitude
  • Committed

Job specific competencies

  • Technical & administration skills: MS Office, MS Teams and accounting tools
  • Organisational skills: structured work methodology, efficient planner, problem solving
  • Communication skills

Experienced or recent graduates are both welcome. You will be coached to upgrade your skills.


The Office Manager is responsible for ensuring a smooth administrative flow for the entire team. This entails :

  • Execute general and financial administration of the vzw, EU funded R&D projects, leads & business contacts
  • Day to day management of the office affairs
  • Ensure membership follow-up
  • Integer and discrete
  • Responsible for HR administration and basic accounting
  • Coordinate agenda for management and projects
  • Support marketing activities, like organizing events
  • DIY attitude
  • Committed

The Office Manager reports directly to the Managing Director and the President

Please include in your application your CV and motivation letter addressed to:
Geert Thienpont, i~HD Managing Director
Email: geert.thienpont@i-hd.eu

i~HD is a European organisation with its main office based in Gent. Our vision is that we strive for a world in which multiple stakeholders collaborate in the trustworthy use of high-quality health data to continuously improve care and accelerate research. To achieve this, we promote, develop and share good practices and tools and perform quality assessments.

As our organisation is growing, we are looking for an office manager to collaborate with our dynamic team in Gent. You will play an important role in the development and growth of our organisation at an international level. Although we are an international non-profit organisation (iVZW), we operate as a company.


i-HD Team

Please send your application (CV & motivation letter) via email to:
Email: geert.thienpont@i-hd.eu    Mobile: +324 75 23 28 51
c/o University Hospital Gent – Unit of Medical Informatics (5K3)
C. Heymanslaan 10 – 9000 Gent